Title
Audio Visual System Replacement Project, Phoenix Convention Center - IFB PCC 23-0098 - Request for Award (Ordinance S-49932)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Bluum USA Inc., Clearwing Systems Integration, Ford Audio Video Systems LLC, OGMIS Group Inc., and Spinitar to provide audio visual equipment for the Phoenix Convention Center Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $300,000.
Report
Summary
These contracts will provide various audio-visual equipment for the West Building 200 level audio-visual replacement items at the Phoenix Convention Center. The provided audio-visual equipment will be used in client meeting spaces to support, enhance, and complement the contracted client event activities within the department's facilities and meeting spaces. The current systems are more than 17 years old with outdated technology and are approaching the end of useful life. To maintain performance, reliability, and adhere to industry standards in conventions and live events, it is necessary to update the audio and video equipment and components specified in the contracts. The contracts offer a comprehensive selection of audio and visual equipment, along with the required account and delivery services. Examples of the equipment available through this contract include sound system components, microphones, and video equipment.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted bids deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
1 - Bluum USA Inc.
2 - Clearwing Systems Integration
3 - Ford Audio Video Systems LLC
4 - OGMIS Group Inc.
5 - Spinitar
Contract Term
The contracts will begin on or about July 1, 2023 for a five-year term with no options to extend.
Financial Impact
The value of the contracts will not exceed $300,000.
Funding is available in the Phoenix Convections Center Operating budget.
Location: 100 North Third Street
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan and the Phoenix Convention Center Department.