Title
Preformed Thermoplastic Pavement Marking Materials - Requirements Contract - IFB 18-249B (Ordinance S-47429)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Agreement 147995 with Ennis-Flint, Inc., Agreement 147996 with Centerline Supply West, Inc., and Agreement 147994 with Geveko Markings, Inc., for the purchase of preformed thermoplastic pavement marking materials for the Street Transportation Department. Further request the City Manager, or his designee, to allow use of funds previously authorized under S-46432 for Agreement 147994 to also be used for purchases under Agreements 147995 and 147996. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $250,000.
Report
Summary
These contracts provide thermoplastic pavement marking materials in a variety of colors and sizes and are intended to supply commonly used yellow and white thermoplastic paint. The additional funds are needed to complete pavement maintenance projects through the remainder of the contract duration. With the approval of the Accelerated Pavement Maintenance program and additional projects called for under the Transportation T2050 plan, the need for additional contract capacity is significantly greater than originally anticipated. The additional funds are needed to continue with projects already underway.
Contract Term
The contract term is five years from July 1, 2018 to June 30, 2023, and remains unchanged.
Financial Impact
- The initial authorization for Preformed Thermoplastic Pavement Marking Materials agreements were for an expenditure not-to-exceed $341,405.
- Additional expenditures for Agreement 147994 were authorized for $151,500, for a new aggregate expenditure not-to-exceed $492,905.
- This amendment will increase the authorization for the agreements by an additional $250,000, for a new total not-to-exceed agreement value of $742,905.
Funding is available in the Street Transportation Department's budget.
Concurrence/Previous Council Action
The City Council approved:
Preformed Thermoplastic Pavement Marking Materials Agreements 147994-147996 (Ordinance S-44815) on June 20, 2018; and
Preformed Thermoplastic Pavement Marking Materials Agreement 147994 (Ordinance S-46432) - Additional Expenditures on March 18, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.