Title
Water Services Utility Document Print, Mail, Archive and Retrieval Services - Amendment (Ordinance S-49706)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 143079 with Pinnacle Data Systems LLC to provide additional time to the agreement. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed, request to continue using Ordinance S-42748.
Report
Summary
The purpose of the amendment is to extend the agreement for an additional three years to allow the City of Phoenix Water Services Department to conduct the competitive procurement process and provide sufficient time for the awarded vendor to collaborate with the City to create an encrypted link necessary for the processing of utility bills without a disruption of services. The purpose of this agreement is to provide utility bill processing, printing and delivery to approximately 465,000 customers per month or 22,000 per day for a yearly revenue of $850 million for water, sewer, solid waste, taxes, fees and mandates.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
This amendment will extend the end date of the agreement term from June 30, 2023 to June 30, 2026.
Financial Impact
The initial authorization for the Water Services Utility Document Print, Mail, Archive, and Retrieval Services was for an expenditure not-to-exceed $16,695,000. No additional funds are needed.
Concurrence/Previous Council Action
The City Council approved:
- Water Services Utility Document Print, Mail, Archive and Retrieval Services Contract 143079 (Ordinance S-143079) on June 22, 2016.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.