Title
Mobile Camera Units RFA 25-0550 - Request for Award (Ordinance S-51676) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with SentraCam Public Safety, LLC to provide mobile trailer cameras at select parks. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $625,000.
Report
Summary
In January 2024, the City initiated a pilot program involving the deployment of two mobile trailer cameras at select parks to improve safety measures. Following the addition of more cameras in August 2024, the program has demonstrated a positive impact by providing an extra layer of monitoring and deterrence against criminal activities and enhancing public safety measures. Since the pilot program expired on December 31, 2024, the City seeks to formalize this initiative through a contractual agreement for up to eight cameras with SentraCam, as funding allows.
These leased mobile solar-powered devices feature six cameras with 360-degree coverage and backup power capabilities. The services encompass 24-hour recording with a 15-day storage capacity, after-hours live monitoring from SentraCam's Network Operations Center, a 24/7 customer support line, remote access to the cameras via smartphone or desktop, and daily audit report emails detailing detected movements.
This item has been reviewed and approved by the Information Technology Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on special circumstances without competition due to the unusual nature of the agreement.
Contract Term
The contract will begin on or about March 1, 2025, for an initial one-year term with two one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $625,000 for the three-year contract term. Funding is available in the Parks and Recreation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Parks and Recreation Department.