Title
IT Research, Advisory and Consulting Services Qualified Vendor List Extensions (Ordinance S-48977)
Description
Request to authorize the City Manager, or his designee, to extend the term of the existing qualified vendor list for professional Information Technology (IT) research, advisory, and consulting services; authorize contracts or contract extensions with the current list of vendors; and authorize additional expenditures on an as-needed basis for the Information Technology Services (ITS) Department in support of multiple City departments. The additional expenditures will not exceed $5 million. Remaining funds previously authorized by the City Council will be applied to the extended term. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
The City has a large and diverse technology environment, requiring continuous projects and initiatives to maintain operations and implement new technology solutions. The IT Research, Advisory and Consulting Services Qualified Vendor List (QVL) allows the City to engage with the qualified firms to provide the most current industry research, develop strategy, perform fit-gap and similar analysis, recommend process improvements, assist with industry-driven requirement development for new technologies, assist in the development of IT solicitations, and perform pre-project planning and quality assurance.
Recent advisory and consulting services have provided critical support to IT projects and initiatives Citywide, including ShapePHX, phoenix.gov, firewall replacements, disaster recovery requirements, and the Fire Department's projects for modernization of the Computer-Aided Dispatch system and Records Management System. Current initiatives underway include the Police Department's Records Management System and assessment of the City's Time and Labor system and time-capturing methods. Authorizing the extension and additional funds would also allow the Planning and Development Department to continue to utilize services to provide project oversight, quality assurance support services, and project management support related to ShapePHX.
Procurement
The current qualified vendor list was developed through a competitive procurement and was approved by the City Council in February 2018. No changes are being made to the approved list of vendors. Approved vendors are:
Qualified for Small Engagements:
- Cadenza, LLC;
- CISOSHARE;
- Dimension Systems, Inc.;
- Education, Leadership and Analytics, LLC;
- Gaea Global Technologies, Inc.;
- ISOutsource;
- Mission Critical Partners;
- OZ Engineering;
- Paradigm Solutions, LLC;
- Paramount Software Solutions, Inc.;
- Rishaank, LLC;
- Securance LLC;
- SeNet International Corporation;
- Sensi Project Solutions, Inc.;
- ServiceTec International, Inc.; and
- The Evolvers Group, L. P.
Qualified for Any Engagement:
- Arcadis U.S., Inc.;
- Ernst & Young;
- Gartner, Inc.;
- IDC Research, Inc.;
- Public Consulting Group, Inc.;
- Slalom LLC;
- Timmons Group, Inc.; and
- Zolon Tech, Inc.
Contract Term
The term of this qualified vendor list would be extended through Feb. 7, 2024.
Financial Impact
This amendment will increase the authorization for these contracts by an additional $5 million for a new total aggregate not to exceed $12.5 million. Funding is available in various departments' budgets.
Concurrence/Previous Council Action
The IT Research, Advisory and Consulting Services QVL was originally approved by City Council on Feb. 7, 2018, Ordinance S-44256.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.