Title
Property Management Services at 100 W. Washington Building - Amendment (Ordinance S-50077)
Description
Request to authorize the City Manager, or his designee, to amend Agreement 155334 to allow additional expenditures and agreement extension with Jones Lang LaSalle Americas, Inc., for property management services at the 100 W. Washington St. (100 West) building. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $2,436,992.
Report
Summary
The Public Works Department is responsible for maintaining 100 West and the building systems that operate the facility. The size and complexity of the building require professional services from a full-service property management company to maintain the building assets while the City prepares to self-perform this function. Necessary services to maintain the facility include managing essential services such as heating, ventilation, air conditioning (HVAC) systems, chillers, elevators, custodial services and other required maintenance services. The City is in the process of learning the building systems and procuring all the necessary vendors to assist City staff in providing essential services (from elevator inspections to boiler maintenance) during this transition period. The additional expenditures and extension of this contract with Jones Lang LaSalle Americas, Inc., are necessary and will help to ensure the property is properly maintained until the transition period is complete.
Contract Term
The contract extension will begin on Jan. 1, 2024, and end on June 30, 2024.
Financial Impact
The initial authorization of this agreement was for an expenditure not to exceed $2.8 million. Additional expenditures of $2,085,336 were authorized on Sept. 21, 2022. This request will increase the authorization of the agreement by an additional $2,436,992 for a new not-to-exceed agreement value of $7,322,328. Funding is available in both Phoenix Convention Center's and Public Works' budgets.
Concurrence/Previous Council Action
The City Council approved issuance of obligations for the acquisition, construction and improvement of municipal facilities for 100 West (Ordinance S-47832) on July 1, 2021. The City Council approved an amendment to allow additional expenditures and agreement extension for 100 West (Ordinance S-49030) on Sept. 21, 2022.
Location
100 W. Washington St.
Council District: 7
Department
Responsible Department
This item is submitted by Interim Deputy City Manager John Chan, Deputy City Manager Mario Paniagua and the Phoenix Convention Center and Public Works departments.