Title
Facilities Maintenance, Repair and Operations and Industrial Supplies Contract - COOP-25-0588 (Ordinance S-51766) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with W.W. Grainger, Inc. and Fastenal Company to provide essential maintenance, repair, and operational supplies required by all Citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $40,000,000.
Report
Summary
These contracts will provide the City with maintenance, repair, and operational (MRO) supplies which support the needs of City employees, facilities, and warehouses, as well as the general public. MRO supplies include, but are not limited to: electrical supplies, motors, lighting, hand and power tools, safety equipment, pumps, material handling equipment, pneumatic equipment, machine/cutting tools, heating ventilation and air conditioning (HVAC) equipment and supplies, test instruments, and a wide variety of additional goods and services required for the City to remain operational on a daily basis. The primary departments utilizing the contracts are Police, Public Works, Library, Phoenix Convention Center, Parks and Recreation, Fire, Aviation, Street Transportation, and Water Services.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. W.W. Grainger, Inc. and Fastenal Company's competitive pricing, proven reliability, and familiarity with the City's needs help minimize risks and unnecessary costs.
Contract Term
The contract will begin on or about April 1, 2025, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $40,000,000 for the five-year term.
Funding is available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.