Title
Val Vista Water Treatment Plant Rehabilitation 2018 - Engineering Services - WS85230052 (Ordinance S-44755)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Carollo Engineers, Inc. to provide condition assessment, design, and possible construction administration and inspection (CA&I) services for the Val Vista Water Treatment Plant (WTP) for the Water Services Department. Further request authorization to execute amendments to the contract as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $7.5 million.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
This service provides condition assessment, design, and possible CA&I services for the Val Vista WTP Rehabilitation project. Carollo Engineers, Inc. will work together with the selected Construction Manager at Risk, City of Phoenix Water Services Engineering Division, and the operating staff to design and construct a project that is within budget and meets the City’s needs.
Carollo Engineers, Inc.'s initial contract services will include performing a comprehensive condition assessment and providing recommendations for repairs and/or rehabilitation, which may include mechanical, electrical, and/or structural assets. The contract will be amended to add CA&I services to coincide with construction at the time of plant shutdown. Minor construction services are scheduled to begin in 2019.
Procurement Information
Carollo Engineers, Inc. was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scores of the proposers until a contract has been awarded. Two firms submitted proposals. The rankings follow:
Carollo Engineers, Inc.: Rank 1
Black and Veatch Corporation: Rank 2
Contract Term
The term of services will be 5 years from issuance of the Notice to Proceed. The first year of the contract will be for design services. CA&I services will be coordinated during plant operations and scheduled plant shutdowns. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
- Staff will execute the initial Design Services contract for a fee not-to-exceed $3.7 million, including the condition assessment and all subconsultant and reimbursable costs.
- Contract amendments may be executed for CA&I services or other contract services totaling an amount not to exceed the remaining $3.8 million, and will be reviewed and approved separately by the Budget and Research Department.
The total amount of $7.5 million, including all subconsultants and reimbursable costs, is available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
3200 E. McDowell Road, Mesa, Ariz.
Council District: Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.