Title
Water and Sewer Design Review and Construction Oversight Services - WS85500330 and WS90500224 (Ordinance S-44560)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide water and sewer design review and construction oversight services for relocation of water and sewer facilities related to the Northwest Phase II and South Central Light Rail Extensions. Further request authorization for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2.6 million.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Northwest Phase II Extension will lengthen the line from 19th Avenue and Dunlap Avenue to Metrocenter, and the South Central Extension is planned along Central Avenue from Jefferson Street to Baseline Road. Existing City water and sewer facilities will require relocation as part of these projects, including water distribution and transmission mains with associated appurtenances, as well as portions of the sewer collection system. The design review and construction oversight services are required by the Water Services Department to ensure full compliance of all appropriate standards and requirements.
Brown and Caldwell, Inc.'s services will include, but are not limited to: reviewing design and construction plans and specifications, monitoring and documenting construction progress, coordinating and reviewing pipeline disinfection, including procedures and compliance, and coordinating the pipeline relocation schedule to minimize the number, duration and frequency of service outages.
Procurement Information
Brown and Caldwell, Inc. was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City may not release the scoring of proposers until a contract has been awarded. Three firms submitted proposals. The rankings follow:
Brown and Caldwell, Inc.: Rank 1
Consultant Engineering, Inc.: Rank 2
Arcadis U.S., Inc.: Rank 3
Contract Term
The term of this contract is expected to be completed by July 1, 2024. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Brown and Caldwell, Inc.'s fees for WS85500330 (water) will not exceed $1.4 million and for WS90500224 (wastewater) will not exceed $1.2 million, for a total of $2.6 million, including all subconsultants and reimbursable costs. Funding is available in the Water Services Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
South Central Extension is from Central Avenue from Jefferson Street to Baseline Road and the Northwest Phase II Extension will lengthen the existing line from 19th Avenue and Dunlap Avenue to Metrocenter.
Council Districts: 1, 3, 5, 7, and 8
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.