Title
Amendment of Ordinance S-52319 for Annual Maintenance for X-Ray Machines Contract - RFA 24-0367 - Request for Award (Ordinance S-52473) - Citywide
Description
Request the City Manager, or the City Manager’s designee, to amend Ordinance S-52319 to include a request for exceptions to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18. The original request was to enter into a contract with Smiths Detection Inc. to provide annual x-ray machine maintenance for the Phoenix Police Department. Further request to authorize the City Controller to disburse all funds related to this item. No additional funds are needed; request to continue using Ordinance S-52319.
Report
Summary
On October 15, 2025, the City Council approved the contract with Smiths Detection Inc., to provide annual x-ray machine maintenance. The negotiated contract includes indemnity and assumption of liability provisions that require an exception to Phoenix City Code Section 42-18.
The contract will provide annual x-ray machine maintenance, including priority 24-hour on-site response for any necessary repairs to ensure optimal functionality. The Phoenix Police Department is responsible for on-site security for several critical infrastructure buildings located in downtown Phoenix. The x-ray machines are used to screen those entering City buildings. The coverage is provided by Smiths Detection Inc., and this agreement guarantees immediate maintenance response.
Upon approval, Ordinance S-52319 will be amended to include an exception to the indemnity and assumption of liability provisions of Phoenix City Code Section 42-18.
Contract Term
The contract will begin on or about December 3, 2025, for a five-year term with no options to extend the term.
Financial Impact
The aggregate value of the contract will not exceed $162,266, and no additional funds are needed.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Annual Maintenance for X-Ray Machines Contract - RFA 24-0367 - Request for Award (Ordinance S-52319) on October 15, 2025.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.