Title
Paper Products Contract - IFB-25-0614 Request for Award (Ordinance S-52189) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kelly Spicers Inc. to provide paper products for the City Clerk Department. Further request to authorize the City Controller to disburse all funds related to this item. The total cost of the contract will not exceed $1,300,000.
Report
Summary
This contract will provide a large variety of paper types that are used by the Print, Design, and Mail Services section of the City Clerk Department to produce community awareness, training, and other critical business communications for City departments. Examples of common projects include flyers, brochures, postcards, and other media used to inform the public about City events, programs and services, as well as legal forms, statements, licenses, and invoices for the Police, Fire, City Clerk, Municipal Court, and Law Departments.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted bids, and one was deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Kelly Spicers Inc.
Contract Term
The contract will begin on or about October 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate cost of the contract will not exceed $1,300,000. Funding is available in the City Clerk Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the City Clerk Department.