Title
Request Payment Authority for TriTech Software Systems (Ordinance S-43490)
Description
Request authorization for the City Manager, or his designee, to enter into an agreement with TriTech Software Systems for five years in an amount not to exceed an aggregate amount of $325,000 to continue to provide ambulance billing software maintenance and support services for the Fire Department. Further request authorization for the City Controller to disburse the funds through the end of the contract term.
Report
Summary
The City of Phoenix owns the TriTech software application. This request is for the renewal of proprietary TriTech software support and maintenance of the application that facilitates the collection of ambulance transportation fees. TriTech software updates have allowed the Fire Department to seamlessly implement changes to the Medicare electronic billing format, as well as changes to the Centers for Medicaid and Medicare Services form that is used to bill all non-Medicare payors. Failure to implement these changes will prevent the Fire Department from submitting viable bills to medical insurance companies, which will prevent the recovery of revenue owed to the City. During fiscal year 2016, the Fire Department posted more than $35 million in collections. The Fire Department has verified that no other entity provides TriTech software maintenance and support for the proprietary TriTech application. Support for the application is only available directly from TriTech.
Contract Term
The term of the agreement will begin on or about June 1, 2017 for five years.
Financial Impact
The payment authority for all five years, aggregate, will not exceed $325,000.
Concurrence/Previous Council Action
Payment authority for this item was approved by City Council on March 23, 2016.
Location
Citywide.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.