Title
Intergovernmental Agreement with Arizona Department of Transportation for 35th Avenue and Indian School Road Safety Improvements - Amendment 2 (Ordinance S-44528)
Description
Request to authorize the City Manager, or his designee, to execute Amendment 2 to the Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT) to add an additional $79,000 of federal funds to provide railroad safety improvements at 35th Avenue and Indian School Road. Further request authorization for the City Treasurer to accept, and the City Controller to disburse, all funds related to this item. This amendment will change the City's local match from $6,861 to $26,166.
Report
Summary
The Street Transportation Department entered into an IGA with ADOT in May of 2016 for railroad safety improvements at the intersection of 35th Avenue and Indian School Road. The City agreed to provide design, furnish and install a traffic pre-signal at 35th Avenue and Indian School Road, provide new traffic pre-emption equipment for the intersection, and make a connection to the railroad signal house. The City also agreed to obtain permits and coordinate the underground trenching work necessary for the construction of these items. Additionally, the City agreed to coordinate efforts to obtain an easement from Burlington Northern Santa Fe (BNSF) Railway to add sidewalk around the new gate/flasher units on Indian School Road.
The low bid submitted for this project was higher than the Engineer’s Estimate. ADOT Railroad agreed to provide an additional $79,000 in Section 130 Railroad funds to complete the portion of this project that qualifies for Federal Aid. The City will need to provide an additional $19,305.
Financial Impact
The original cost of the project was established at $300,784, including the City's local match of $6,861. Amendment 1 increased the project cost to $396,784 and did not change the City's local match. Amendment 2 will increase ADOT's cost share by $79,000 and the City's local match by $19,305, for a new total project cost not to exceed $495,089.
Funding for this project is available in the Street Transportation Department's capital improvement program (CIP) budget.
Concurrence/Previous Council Action
City Council approved the original request to enter into this IGA on May 4, 2016 (S-42512), and approved Amendment 1 on Oct. 5, 2016 (S-42914).
Location
35th Avenue and Indian School Road
Council Districts: 4, 5
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.