Title
Electric Scooter Retrieval and Relocation Services Contract (Ordinance S-47725)
Description
Request to authorize the City Manager, or his designee, to enter into a service agreement with Sweep Inc. for the retrieval and relocation of electric scooters for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of this agreement will not exceed $99,000.
Report
Summary
In September 2019, the City issued revocable operating permits to companies (Permit Holder) for the rental of electric scooters as part of a downtown shared electric scooter pilot program (Pilot) which was to last for a 12-month period. COVID-19 extended the contract termination date when the pilot program was put on hold for five months during the pandemic. Scooters are owned and operated by the Permit Holder. There are approximately 400 designated parking locations throughout the Pilot area. If a scooter renter fails to return their scooter to a designated parking area, the Permit Holder must collect their abandoned scooter and relocate it to an approved area within two hours of notification. Should the Permit Holder fail to relocate their abandoned scooter within two hours, Sweep Inc., on behalf of the City, is responsible for retrieving and relocating scooters not collected by the respective Permit Holder. The Permit Holder will be assessed a fee for each scooter they fail to relocate within the two-hour time limit. In addition, Sweep Inc. will be responsible for providing, staffing, and responding to a 24-hour telephone and email line to accept abandoned scooter complaints.
Procurement Information
In accordance with Administrative Regulation 3.10, an informal procurement was conducted, and one offer was received. The City deemed Sweep Inc. as responsive and responsible.
Contract Term
The contract term will be from July 1, 2021 through March 31, 2022, which aligns with the twelve-month period of the pilot extension.
Financial Impact
The aggregate value will not exceed $99,000. Funds are available in the Street Transportation Department's Capital Improvement Program budget. Costs will be recovered through the pilot program fees and revocable operating permit requirements.
Concurrence/Previous Council Action
The Aviation and Transportation Subcommittee:
- Recommended approval of the initial Pilot Program on Jan. 22, 2019, by a vote of 3-0; and
- Reviewed this item on June 25, 2019.
The Transportation, Infrastructure and Innovation Subcommittee:
- Was provided with a three-month update on the Pilot Program on Jan. 7, 2020;
- Recommended approval of the Pilot Program extension on Feb. 5, 2020, by a vote of 4-0;
- Was provided with an update on the Pilot Program extension on Feb. 3, 2021, and requested the item be brought back to the March 3, 2021, meeting; and
- Was provided with an update on the second six-month extension and recommended approval of a twelve-month extension on March 3, 2021, by a vote of 4-0.
The Planning and Economic Development Subcommittee:
- Was provided with information on the initial Pilot Program on Feb. 5, 2019; and
- Was provided with an update for information and discussion on June 4, 2019.
The Workforce and Economic Development Subcommittee:
- Was provided with a summary of the second six-month extension on Feb. 24, 2021 and presented on March 24, 2021.
The City Council approved:
- The Pilot Program (Ordinance G-6602) on June 26, 2019;
- A Pilot Program extension (Ordinance G-6676) on Feb. 19, 2020; and
- A Sunset Provision extension (Ordinance G-6772) on Dec. 2, 2020; and
- A Pilot Program extension and a Sunset Provision extension (Ordinance G-6823) on March 17, 2021; and
- Fee increases to ensure full cost recovery (Ordinance G-6835) on April 21, 2021.
Location
The main boundary of the Pilot is from 7th Avenue to 7th Street and from Buckeye to McDowell roads. The Pilot boundary includes an extension of the area bounded by Roosevelt Street and Grand Avenue, and a reduction of the northern boundary to Portland Street between 7th and Central avenues.
Council Districts: 4, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.