Title
Polymer Modified Master Seal and Tire Rubber Modified Surface Sealer - RFA 18-133A (Ordinance S-46838)
Description
Request to authorize the City Manager, or his designee, to approve additional expenditures under Agreement 146879 with Musgrove Enterprises LLC, dba SealMaster Arizona, for the purchase of asphalt sealant materials for the Street Transportation Department. Further request authorization for the City Controller to disburse all funds related to this item in an amount not to exceed $3 million.
Report
Summary
The Street Transportation Department regularly uses emulsified asphalt surface sealers for the maintenance of City streets. The current contract to provide these paving materials, including its capacity, was executed prior to the Council-approved Accelerated Pavement Maintenance Program, which significantly increased the pace of street maintenance projects and the need for these products. These additional funds are needed to continue with currently planned street maintenance paving projects, while a new contract solicitation is completed. The new solicitation is expected to be complete no later than June 2021.
Contract Term
The five-year contract term for Agreement 146879 began on Feb. 1, 2018.
Financial Impact
Upon approval of additional funds, the contract value will be increased by $3 million for a total not to exceed amount of $4.5 million. Funds are available in the Street Transportation Department's budget.
Concurrence/Previous Council Action
City Council approved the Agreement 146879 on Jan. 24, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, and the Street Transportation and Finance departments.