Title
Traffic Signal Estimating Program Contract - Request for Award (Ordinance S-48756)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Stilog Inc. to provide an estimating and Gantt chart program for the Street Transportation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $39,850.
Report
Summary
This contract will provide an estimation/Gantt chart program to estimate and track multiple projects within the Traffic Signal Shop in a cohesive and efficient manner. The software will enable staff not familiar with construction to see a physical representation of how and what it takes to build traffic signal systems.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with AR 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstance Without Competition. Stilog, Inc. is the only vendor that can provide an estimating and Gantt chart software program that is managed by the City not the vendor. They are also the only vendor who will sell their product outright instead of requiring month-to-month or annual subscriptions.
Contract Term
The contract will begin on or about June 20, 2022, for a five-year term.
Financial Impact
The total contract value will not exceed $39,850.
Funding is available in the Street Transportation Department's Operating and Program budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation Department.