Title
Centrifuge Maintenance and Repair Services Contract Additional Funding (Ordinance S-43393)
Description
Request to authorize the City Manager, or his designee, to add additional funding in the amount of $800,000 to the original contract amount of $325,000 with Alfa Laval, Inc. (3049590) for maintenance and repair of centrifuges in the Water Services Department. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Centrifuges are equipment used to remove water from debris (solids) found in surface water throughout the water treatment process. The Water Services Department has between one and four centrifuges at each plant requiring regularly scheduled maintenance and repairs. The water removed from the solids is returned to the head of the treatment process to be treated. Properly maintained centrifuges allow the water treatment plants to meet water quality and permit requirements, prevent the return of highly turbid water into the treatment process, and uphold the equipment warranty.
The request for additional funding is needed because the original request erroneously sought funding for only one year of the five-year contract. This additional request is the estimate for the remaining four years of the contract.
Contract Term
The five-year contract term began July 1, 2016, and ends June 30, 2021.
Financial Impact
Estimated annual expenses are $200,000 for each of the remaining four years of the contract, not to exceed $1,125,000 over the life of the contract, including the original $325,000 requested in July 2016.
Concurrence/Previous Council Action
The original contract was approved by the City Council on June 22, 2016. Normal competition was waived as a result of a Determination Memo citing Alfa Laval, Inc., as the sole source provider for the equipment and proprietary components that are manufactured by Alfa Laval, Inc.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.