Title
LabVantage Solutions, Inc. Software Maintenance and Support Services (Ordinance S-45064)
Description
Request to add an additional $100,000 for Sapphire Laboratory Information Management System (LIMS) annual licensure and software maintenance and support services for LabVantage Solutions, Inc. Contract 105428, through Oct. 31, 2019. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
LabVantage Solutions, Inc. Contract 105428 provides maintenance and software support services for the Water Services Department's Laboratory Information Management System (LIMS). This primary laboratory operating software is used to track and manage laboratory samples and provides water quality reporting data to water regulatory agencies. LabVantage Solutions, Inc. is the software manufacturer and sole source. The license and software maintenance agreement is awarded by Sole Source Determination. The additional funds are for licensure and software maintenance and support to allow sufficient time to complete a new multi-year Request for Agreement (RFA) to replace the curent contract.
Contract Term
The software agreement is effective through Oct. 31, 2019.
Procurement Information
In accordance with Administrative Regulation 3.10, a Determination Memo was approved by the Finance Department citing a sole source for requested services.
Financial Impact
The total cost will not exceed $100,000 (including applicable taxes). Funds are available in the Water Services Department's operating budget.
Concurrence/Previous Council Action
Contract 105428 was approved by City Council on Jan. 15, 2003, and amended by City Council on June 1, 2006. City Council approved RFA 08-034 Sapphire LIMS support and maintenance agreement on Jan. 30, 2008.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.