Title
LIMS-Plus Software Maintenance Contract - RFA 24-0009 Request for Award (Ordinance S-50315)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with JusticeTrax, Inc. to provide Laboratory Management Information Services (LIMS) Plus V3 software maintenance and support for the Phoenix Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,190,030.
Report
Summary
This contract will provide support, maintenance and software updates for JusticeTrax LIMS Plus v3. The LIMS software is utilized by the Crime Lab Bureau to track approximately 80,000 items of evidence, manage lab requests, and write lab reports on approximately 25,000 completed analyses.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation (A.R.) 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. As the result of the vendor is the only source for the LIMS products and services.
Contract Term
The contract will begin on or about Dec. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $1,190,030 for the five-year aggregate term. Funding is available in the Police Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.