Title
Septic Tank Pumping Services - Requirements Contract - IFB 22-009 (Ordinance S-48032)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with AAA AJAX Pumping Service, Inc. to purchase Septic Tank Pumping Services for the Parks and Recreation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $200,000.
Report
Summary
The City owns and operates several facilities that require the pumping of liquid and solid materials from septic tanks and vault toilets. The septic/vault systems still in use are generally older facilities with aging infrastructure or facilities without access to the public sewer and water system. This contract will provide the needed pumping service, including clean-up of work areas at the conclusion of pumping services and all labor, equipment, materials and supplies, at various City locations.
Procurement Information
IFB 22-009 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Procurement Division on Aug. 6, 2021, which were evaluated on price, responsiveness to specifications and responsibility to provide the required goods and services. The bid notification was sent to 223 suppliers and was publicly posted and available for download from the City's website.
The Assistant Finance Director recommends that the offer from AAA AJAX Pumping Service, Inc. be accepted as the lowest priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Dec. 1, 2021.
Financial Impact
The aggregate contract value will not exceed $200,000. Funds are available in the Parks and Recreation Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.