Title
Onsite Testing and Repair of Large Water Meters Contract - RFP GGS-26-0176 - Request for Award (Ordinance S-52706) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into a contract with Metering Services Inc. to provide onsite testing and repair services of large water meters for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $4,800,000.
Report
Summary
This contract will provide onsite inspection, testing, repair, calibration, retrofitting, and, when necessary, replacement of large water meters (sizes three inches and larger) and associated components. These services include preventative maintenance, isolation valve exercising, and removal of debris from confined spaces where meter assemblies are installed. Testing will be performed in accordance with American Water Works Association (AWWA) standards to ensure meter accuracy and reliability.
This contract is essential to maintain accurate water measurement for over 1,400 large-metered accounts servicing critical commercial, industrial, and municipal customers. Many meters in service are aging and require repair or replacement to prevent leaks, maintain billing accuracy, and ensure uninterrupted water delivery. Regular testing and maintenance support high-quality, cost-effective water services and help the City to meet operational and regulatory standards.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Three vendors submitted proposals deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
- Experience and Capacity: 500 points
- Method of Approach: 360 points
- Price Schedule: 140 points
After reaching consensus, the evaluation committee recommends award to the following vendor:
- Metering Services Inc., 612.22 points
Contract Term
The contract will begin on or about April 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $4,800,000.
Funding is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Ginger Spencer and the Water Services Department.