Title
Communication Tower Inspection, Maintenance, and Repair - IFB 18-112 - Amendment (Ordinance S-53051) - Citywide
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Contract 148450 with Arizona West Builders and Communications, Inc. to extend the contract term and allow additional expenditures. The additional expenditures will not exceed $484,000. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
This contract provides as-needed communication tower inspection, maintenance and repair services at communication sites operated by the Information Technology Services Department in support of the Regional Wireless Cooperative (RWC). Services include tower inspections, preventative maintenance and repair services supporting the radio infrastructure and communications equipment used by public safety. The communications sites are located in and around the City of Phoenix and surrounding areas with a distance of up to 3.5 hours from Central Phoenix. Additional services include supervision, labor, tools, materials and equipment necessary to perform inspection, maintenance, repair, installation or removal of equipment and cabling, tower remediation or modification, testing and structural engineering analysis. These services are vital to the safety, integrity and successful operation of regional public safety communications. Approval of the additional funds and time will allow the City to complete the solicitation process and ensure sufficient time to establish the new contracts without lapse in services and maintaining uninterrupted operations.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval the contract will be extended through February 28, 2027, with a six-month option to extend through August 31, 2027.
Financial Impact
Upon approval of $484,000 in additional funds, the revised aggregate value of the contract will not exceed $2,309,000. Funds are available in the Information Technology Services Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• Communication Tower Inspection, Maintenance, and Repair - Requirements Contract 148450 (Ordinance S-44996) on September 19, 2018.
• Communication Tower Inspection, Maintenance, and Repair Contract 148450 (Ordinance S-47660) on June 16, 2021.
• Communication Tower Inspection, Maintenance, and Repair Contract 148450 (Ordinance S-49954) on June 28, 2023.
• Communication Tower Inspection, Maintenance, and Repair Contract 148450 (Ordinance S-52228) on August 27, 2025.
Department
Responsible Department
This item is submitted by Deputy City Manager David Mathews and the Information Technology Services Department.