Title
Fleet-Related Maintenance Equipment, Supplies, Services, and Inventory Management - Sourcewell 061015 (Ordinance S-46779)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement through Sourcewell with Genuine Parts Company dba NAPA Auto Parts to acquire fleet-related maintenance equipment, supplies, services, and inventory management for the Aviation Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $5,211,720.
Report
Summary
The Aviation Department, Facilities and Services Division, owns and operates Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. The Facilities and Services Division is responsible for the acquisition, management, and maintenance of the Airports’ fleet of approximately 950 vehicles and a 1,500-item inventory of support equipment for parts, supplies, and consumables.
Genuine Parts Company dba NAPA Auto Parts will serve as the primary supplier to establish and maintain new inventories of automotive equipment, replacement parts, and supplies for the Facilities and Services Fleet Division. Contracting with Genuine Parts Company dba NAPA Auto Parts will improve operations and provide the following efficiencies and savings: reduced costs through wholesale pricing, rebates, divestment of Aviation's owned inventory, and costs incurred at time of delivery. The contract will increase parts process efficiencies by significant reductions in invoicing, reduction in vehicle down time, coverage of all operating hours, providing inventory space, and performance reporting and training. These efficiencies will drive a key performance measure resulting in fast turnaround times and low rate vehicle downtime for customers.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in Phoenix City Code chapter 43. By utilizing the Sourcewell (formerly the National Joint Powers Alliance) agreement, the City benefits from the cooperative contract rates. A review of current registered local and small business owners reveal none provided the variety of parts needed.
Contract Term
The contract term shall begin on or about June 24, 2020 for a period of two years with three one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $5,211,720. Funds are available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Deer Valley Airport, 702 W. Deer Valley Road
Goodyear Airport, 1658 S. Litchfield Road, Goodyear, AZ.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.