Title
Public Outreach and Community Engagement Services Contract - RFQu-25-0511 - Request for Award (Ordinance S-52347) - Citywide
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into contracts with Ardurra Group, Inc.; ARG Coaching & Consulting Group LLC; Axis Culture Group LLC; Be Bravely Bold LLC; Berry, Dunn, McNeil & Parker, LLC; The Colibri Collective LLC; Gunn Communications, Inc. dba The Barnhart Company; HDR Engineering, Inc.; Keen Independent Research LLC; Kimley-Horn and Associates, Inc.; Logan Simpson Design Inc.; Lumen Strategies Arizona LLC; Velasco Consulting, LLC dba Novle; ON Advertising LLC; Pinnacle Prevention Corp.; Raftelis Financial Consultants, Inc.; Riester Sonoran, LLC; Samira Cook dba Purposeful World Strategies; The Gentles Agency, LLC; Tripepi Smith and Associates, Inc.; Unlimited Potential, Inc.; and Your Project Marketing & Outreach, LLC to provide public engagement and community outreach services for Citywide use. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $6,000,000.
Report
Summary
This contract will provide public outreach and community engagement services. For all services, selected contractors are expected to maintain effective communication with City staff whether working independently or closely with the individual department contacts. The selected contractors will develop and implement strategies to effectively reach and involve diverse community members on an as-needed basis in collaboration with each individual department in order to obtain feedback and input from constituents and applicable stakeholders for City projects and initiatives.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List (QVL).
A total of 31 offerors submitted qualifications and 30 were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications:
- Method of approach
- Experience and Expertise
- Capacity
After reaching consensus, the evaluation committee recommends award to the following offerors:
- Ardurra Group, Inc.
- ARG Coaching & Consulting Group LLC
- Axis Culture Group LLC
- Be Bravely Bold LLC
- Berry, Dunn, McNeil & Parker, LLC
- The Colibri Collective LLC
- Gunn Communications, Inc. dba The Barnhart Company
- HDR Engineering, Inc.
- Keen Independent Research LLC
- Kimley-Horn and Associates, Inc.
- Logan Simpson Design Inc.
- Lumen Strategies Arizona LLC
- Velasco Consulting, LLC dba Novle
- ON Advertising LLC
- Pinnacle Prevention Corp.
- Raftelis Financial Consultants, Inc.
- Riester Sonoran, LLC
- Samira Cook dba Purposeful World Strategies
- The Gentles Agency, LLC
- Tripepi Smith and Associates, Inc.
- Unlimited Potential, Inc.
- Your Project Marketing & Outreach, LLC
Contract Term
The contracts will begin on or about October 15, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate value of the contracts will not exceed $6,000,000. Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.