Title
Occupational Medical Services Contract (Ordinance S-46114)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers, to provide occupational medical services. Further request authorization for the City Controller to disburse all funds related to this item over the life of the contract, as necessary. The annual projected cost for Occupational Medical Services per year will not exceed $1.7 million.
Report
Summary
A Request for Proposals (RFP) for occupational medical services was conducted in accordance with Administrative Regulation 3.10. Occupational medical services, the majority of which are legally mandated, are necessary to continue providing medical treatment to City employees who are injured in the performance of their duties. Other services include medical examinations and tests to evaluate the physiological ability of employees to perform the essential functions of their positions safely.
Procurement Results
An RFP for Occupational Medical Services was issued on Aug. 26, 2019, with a deadline of Sept. 16, 2019, to submit responses. In addition to the solicitation post on the City of Phoenix website, the RFP was advertised in the Record Reporter and Arizona Business Gazette publications, and direct email notifications were sent to vendors who submitted in the past, vendors who stated their interest, and vendors who requested information from the Human Resources Department.
Two proposals were received, Occupational Health Centers of the Southwest, P.A. dba Concentra Medical Centers and Banner Occupational Health Clinics; however, Banner Occupational Health Clinics was found non-responsive for submitting an incomplete offer. Therefore, only Concentra Medical Centers was evaluated by the RFP selection committee which comprised of one Human Resources Department employee, one Street Transportation Department - HR employee, one representative of LIUNA 777, and one representative of PLEA.
The RFP selection committee met on Sept. 24, 2019, to review and evaluate the proposal. To ensure RFP responsiveness, the committee participated in consensus scoring of the written proposal based on the following criteria as outlined in the RFP: overall cost, staffing, experience with public employers, qualifications and availability, number of locations (including a 24-hour facility), and longevity and commitment to local market. Concentra Medical Centers received a consensus score of 950 out of 1000 possible points.
Contract Term
The initial contract term will be three years, effective on about Oct. 26, 2019, with the option to renew for two additional years in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
Funding for this contract is available in the Operating Budget for occupational physicals/testing and the Workers’ Compensation Program Trust Account for workers’ compensation claims medical expenses. The annual projected cost for Occupational Medical Services per year will not exceed $1.7 million.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Human Resources Department.