Title
Citywide Light Emitting Diode Streetlight Conversion Construction Administration and Inspection Services - ST85160012 (Ordinance S-44057)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wood, Patel and Associates, Inc., (Phoenix) to provide Construction Administration and Inspection (CA&I) services in support of the Citywide Light Emitting Diode (LED) Streetlight Conversion project. Further request authorization for the City Controller to disburse all funds related to this item. Wood, Patel and Associates, Inc.’s fee under the contract will not exceed $2,110,061, which includes all subconsultant and reimbursable costs.
Additional authorization is requested for the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project to include disbursement of funds. Utility services include: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The City of Phoenix Street Transportation Department is performing a modified Energy Saving Streetlight Conversion for up to 100,000 existing streetlights. On Nov. 30, 2016 the Phoenix City Council approved a citywide conversion of existing streetlights to LED streetlights at 2,700 Kelvin. The project began April 10, 2017 with the performance of an investment grade audit streetlight conversion and roadway lighting design to provide a quality lighting solution for the City. Preliminary installation of approximately 970 streetlights for initial testing and planning began in Sept. 2017. Based on the outcome of the audit, installation of LED luminaries will continue and be completed by Feb. 2019.
Wood, Patel & Associates, Inc.’s, services will include, but are not limited to: construction administration and inspections; engineering services; public/community outreach; documentation and progress reports; review and certification of progress payments; and perform population database, record keeping and maintain projects documents.
Procurement Information
Wood, Patel and Associates, Inc., was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City is not to release the scoring of firms until a contract has been awarded.
The top three rankings follow:
Wood, Patel and Associates, Inc.: Ranked 1
Tristar Engineering and Management, Inc.: Ranked 2
Dibble CM, Inc.: Ranked 3
Contract Term
The term of the contract will coincide with the duration of the construction, which is expected to be completed by Feb. 2019. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Wood, Patel and Associates, Inc.’s, fee under the contract will not exceed $2,110,061, which includes all subconsultant and reimbursable costs. Funding is available in the Street Transportation Department’s Capital Improvement Program budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.