Title
Software Value-Added Reseller Services - State of Arizona Cooperative Contract (Ordinance S-46259)
Description
Request to authorize the City Manager, or his designee, to authorize additional expenditures for established Contract 144228 with CDW Government LLC in an amount of $26,652,330 to purchase software, volume licenses, and enterprises license agreements through April 7, 2021. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The additional amount will be used for citywide departments for software and annual software support and maintenance. Examples of the software and enterprise agreements include the City's Microsoft Enterprise Agreement, which includes the Microsoft Office suite, as well as Outlook for email and SharePoint for the City's website. This contract will also be used to purchase new and continuing IT security software to protect the City’s systems, such as endpoint protection, security monitoring, advanced email security tools, and multi-factor authentication/single-sign-on solutions. Additional software purchased through this contract include mobile and desktop applications; databases; storage and backup; business intelligence solutions; software for servers and other IT infrastructure; and ongoing maintenance, support, and professional services for software implementation and upgrade projects. In addition to providing cost savings from volume discounts, utilizing the value-added reseller contract provides the City with additional benefits for implementing and upgrading software solutions, including providing evaluation copies, product comparisons, proofs-of-concept, needs analysis, product information and application recommendations.
This item has been reviewed and approved by the Information Technology Services Department.
Financial Impact
With the $26,652,330 in additional funds, the contract's revised aggregate value is approximately $58.6 million. Funds are available in City departments' budgets with the most expected usage from the Information Technology Services, Police, Water, Aviation, Public Transit and Fire departments.
Concurrence/Previous Council Action
Contract 144228 was approved by Formal Council Action on Dec. 14, 2016.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.