Title
Grounds Maintenance Equipment, Parts, Accessories, Supplies, and Related Services - National Intergovernmental Purchasing Alliance 2017025 (Ordinance S-44287)
Description
Request to authorize the City Manager, or his designee, to allow the use of the National Intergovernmental Purchasing Alliance (National IPA) contract with The Toro Company to provide mid-sized lawnmowers and associated maintenance. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,074,100 over the life of the contract.
Report
Summary
The Parks and Recreation Department is undertaking an effort to phase out the current fleet of gang mowers and replace it with leased mid-sized mowers. This change will increase efficiency and reduce costs by ensuring less equipment downtime and lower repair costs. The contract will provide for the 48-month lease of mid-sized mowers, including a service plan to cover maintenance. The Parks and Recreation Department's current fleet of 15 gang mowers, as eligible for replacement, will be replaced with leased mid-sized mowers. Every two gang mowers that are eliminated provide funding for three mid-sized mowers and it is anticipated that the entire fleet will be replaced over the contract term.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement. The City of Phoenix is a member of National IPA and this contract was awarded through a competitive process, consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of this agreement allows the City to benefit from national governmental pricing and volume discounts.
Contract Term
The four-year contract term will begin on or about March 15, 2018 and provisions of the contract include an option to extend the term up to one additional year.
Financial Impact
The aggregate contract value will not exceed $1,074,100 over the life of the contract. Funds are available in the Parks and Recreation Department's operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Finance and Parks and Recreation departments.