Title
Miscellaneous Building Repairs Agreement (Ordinance S-48966)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with: Skyline Builders & Restoration, Inc.; BWC Enterprise, Inc. dba Woodruff Construction; and Bio Janitorial Service, Inc., for miscellaneous building repairs to be used on an as-needed basis in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate value of the agreements will not exceed $1.35 million.
Report
Summary
The Public Works Department is responsible for maintaining City-owned facilities. These services will be used for commercial maintenance, incidental building repairs, and tenant improvement services for over 600 City-owned facilities. The services will be used on an as-needed basis to provide Public Works with additional support with increased building repairs and tenant improvements for various customer departments. In addition to minor repair projects, these agreements will provide regular preventative maintenance services that are necessary to enhance aesthetics and extend the useful life of City-owned structures and properties.
Procurement Information
Invitation for Bid 23-FMD-013 was conducted in accordance with Administrative Regulation 3.10. Three offers were received by the Public Works Department Procurement Services Division on April 20, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and the responsibility to provide the required services. The offers submitted by Skyline Builders & Restoration, Inc.; BWC Enterprise, Inc. dba Woodruff Construction; and Bio Janitorial Service, Inc. were deemed fair and reasonable.
Skyline Builders & Restoration, Inc.: $4,610 bid total
BWC Enterprise, Inc. dba Woodruff Construction: $7,320 bid total
Bio Janitorial Service, Inc.: $8,377.50 bid total
Contract Term
The one-year term of the contracts will begin on or about Oct. 1, 2022. The contracts will include two one-year options to extend the term, for a total contract term of up to three years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $1.35 million, including all applicable taxes, with an estimated annual expenditure of $450,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.