Title
Recommendation of Award for IT Consulting/Programming Services (Ordinance S-43571)
Description
Request to authorize City Manager, or his designee, to enter into a contract with CyberTech Systems and Software Inc., for Information Technology (IT) programming and consulting services for the Street Transportation Department, and to exercise the contract option as necessary. Further request the City Controller to disburse all funds related to this item.
Report
Summary
Street Transportation has used and currently uses the services of two IT contract programmers to: 1) support the main business applications of the department, and 2) provide programming support for all other Street Transportation functions that require programming. Up to two consultants will perform work assignments under the direction of the Street Transportation IT Project Manager. The Consultants will provide "as-needed" services in the computer professional services areas.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
RFP 63-0026 IT Consulting/Programming services was conducted in accordance with Administrative Regulation 3.10. The solicitation was sent to vendors on the City of Phoenix IT Qualified Vendor List.
The evaluation committee included four voting members including subject matter experts. The offerors were scored based on the following criteria: Qualifications and Experience (700 points), Method of Approach (200 points) and Pricing (100 points). The three proposals below were received and accepted:
AIC: Score 684
CyberTech: Score 927
GDH Consulting: Score 706
Based on the panel’s evaluation and scores, the evaluation panel recommended that the contract be awarded to CyberTech Systems and Software. Key considerations were given to previous and current government experience, knowledge of the products involved, and long-term contract experience in a team environment.
The Street Transportation Director recommends the offer from CyberTech Systems and Solutions, Inc., be accepted as the highest-scored, responsive and responsible offeror that is most advantageous to the City.
Contract Term
The initial three-year contract term shall begin on July 1, 2017 and end on June 30, 2020. Provisions of the contract include an option to extend the term up to two years.
Financial Impact
The aggregate contract value will not exceed $2.5 million over the life of the contract. Funds are available in the Street Transportation Department's Capital Improvement Program and operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation and Information Technology Services departments.