File #: 21-3370   
Type: Ordinance-S Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 1/26/2022 Final action: 1/26/2022
Title: Professional Services for IT Project Management and Business Analysis Support - Amendment (Ordinance S-48293)
District: Citywide

Title

Professional Services for IT Project Management and Business Analysis Support - Amendment (Ordinance S-48293)

 

Description

Request to authorize the City Manager, or his designee, to execute an amendment to agreements with: CE Wilson Consulting, LLC Contract 144530; Envision, LLC Contract 144528; IntraEdge, Inc., Contract 144532; Kolla Soft, Inc., Contract 144531; and Scott Business Group, LLC Contract 144533 to extend the term and allow additional expenditures for professional Information Technology (IT) project management and business analysis services on an as-needed basis for the Information Technology Services Department (ITS) in support of various departments. The additional expenditures will not exceed $3,060,000. Remaining funds previously authorized by the City Council will be applied to the extended contract term. Further request to authorize the City Controller to disburse all funds related to this item.

 

Report

Summary

The City utilizes contract project managers and business analysts to augment staff. This model provides flexibility and allows the City to select project managers and business analysts with the skill set and experience specific to the IT project being undertaken. The number of citywide IT projects vary over time and staff in these roles are needed to ensure that projects meet the necessary business requirements, project scope, and are completed on time and on budget.

 

Recently, the ability to utilize these contracts allowed ITS to contract with project managers and business analysts to expeditiously support critical initiatives such as enhancements to the citywide cyber security programs, Fire and Police department critical system modernization efforts, and the myPHX311 initiative. This request is for additional contract term and funding to allow the City to support existing engagements and upcoming IT project needs, and avoid disruption to key initiatives. Including allowing the Project Management Office to finalize an assessment and roadmap to mature operational practices to meet the City's evolving business needs and continuity of service.

 

Contract Term

The term of these agreements would be extended through Jan. 31, 2023.

 

Financial Impact

This amendment will increase the authorization for these agreements by an additional $3,060,000 for a new total aggregate not to exceed $9,660,000. Funding is available in various departments' budgets.

 

Concurrence/Previous Council Action

These agreements were originally approved by City Council on Feb. 1, 2017, Ordinance S-43212. On July 1, 2021, City Council approved additional funds, as per Ordinance S-47817.

 

Department

Responsible Department

This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.