Title
Traffic Signal and Street Lighting Foundation and Conduit Installation - 2-Step Job Order Contracting Services - 4108JOC192 (Ordinance S-47004)
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with three contractors, to provide Traffic Signal and Street Lighting Foundation and Conduit Installation Job Order Contracting (JOC) services for the Street Transportation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $45 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property. Further request the City Council, where such agreements, licenses, and permits involve the Salt River Project, to grant an exception to Salt River Project pursuant to Phoenix City Code section 42-20 to authorize indemnification and assumption of liability provisions that otherwise would be prohibited by Phoenix City Code section 42-18.
Report
Summary
The JOC contractors services will be used on an as-needed basis to provide Traffic Signal and Street Lighting Foundation and Conduit Installation services for the installation of foundations for traffic signals and streetlight poles, traffic signal cabinets, electric power pedestal foundations, installation of direct buried streetlight poles, conduit junction boxes and conduit of various sizes, and directional boring across streets. All work will be performed as required in accordance with City of Phoenix standard details, utility company specifications, MAG specifications, plans provided by the City of Phoenix, and/or as directed by Signal Shop representatives. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise program requirements.
This Agreement is essential to the health, safety, and welfare of the Public and critical operations for the City.
Procurement Information
The selections were made using a two-step qualifications and price based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed below.
Selected Firms
Rank 1: Kimbrell Electric, Inc.
Rank 2: B&F Contracting, Inc.
Rank 3: Talis Construction Corporation
Additional Proposers
Lincoln Constructors, Inc.
Contract Term
The term of each master agreement is for up to five years, or up to $15 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement values for each of the JOC contractors will not exceed $15 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $45 million.
The value for each job order agreement performed under this master agreement will be up to $2 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Street Transportation Department’s Capital Improvement Program. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Public Outreach
The public will be notified on each project, if notification is required.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.