Title
Test and Balance Services Agreement (Ordinance S-48662)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Arizona Air Balance Company and Omega Test & Balance, LLC, for test and balance services on heating, ventilation, and air conditioning (HVAC) systems in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The total aggregate value of the agreements will not exceed $750,000.
Report
Summary
The Public Works Department is responsible for maintaining HVAC systems and equipment in City-owned facilities. The test and balance services help ensure proper airflow and heat transfer throughout the system. Testing and balancing HVAC systems will help the heating and cooling equipment to operate more efficiently and improve the comfort of personnel in the facilities. These services will also help provide improved energy efficiency and performance while minimizing costly repairs.
Procurement Information
Invitation for Bid 23-FMD-012 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department Procurement Services Division on April 6, 2022. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offers submitted by Arizona Air Balance Company and Omega Test & Balance, LLC were deemed fair and reasonable.
Arizona Air Balance Company: $16,725 bid total
Omega Test & Balance, LLC: $11,655 bid total
Contract Term
The three-year term of the agreements will begin on or about July 1, 2022. The agreements will contain two one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreements, including all option years, is $750,000, including all applicable taxes, with an estimated annual expenditure of $150,000.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.