Title
Apply for Area Agency on Aging, Region One, Inc. Grant for Home Delivered Meals Program (Ordinance S-47799)
Description
Request to authorize the City Manager, or his designee, to apply for funding and enter into an agreement with Area Agency on Aging, Region One, Inc. (AAA) to accept home delivered meals funding in an amount not to exceed $5,425,370 for the period beginning July 1, 2021 through June 30, 2022. Further request to authorize the City Treasurer to accept, and the City Controller to disburse, all funds related to this item.
Report
Summary
In Spring 2019, the City of Phoenix was awarded a five-year grant which began July 1, 2019 and ends June 30, 2024. Funds provided to the City of Phoenix through AAA are used to fund the City’s Home Delivered Meals (HDM) program. The HDM program assists with increasing the nutrient intake of older adults at nutritional risk to allow them to remain independent in their homes. Due to the COVID-19 pandemic, service needs have increased as more seniors have become homebound. As a result, AAA has increased funding to the City of Phoenix for the HDM program. The Human Services Department (HSD) prepares and delivers approximately 585,717 nutritionally balanced meals to homebound and disabled seniors annually.
Contract Term
The initial term of the contract under the five-year grant began July 1, 2019 through June 30, 2020, with four one-year options to extend. AAA determines if it exercises an option to extend. As such, the City of Phoenix is required to reapply for funding each optional year of the grant.
The term of this contract will be for the extension of the second-year option which will begin July 1, 2021, through June 30, 2022. If provided by AAA, the City of Phoenix will reapply for funding for the third option in 2022 and the fourth option in 2023.
Financial Impact
The total contract amount shall not exceed $5,425,370 for the term beginning July 1, 2021 through June 30, 2022. There is a 10 percent match of $200,000 on the first $2 million of each annual award. Funding is available in the HSD budget.
Concurrence/Previous Council Action
Ordinance S-44610 was adopted on May 16, 2018, authorizing HSD to contract with Selrico Services, Inc., for food management of the Senior Congregate and HDM programs. The contract term for Selrico is July 1, 2018 through June 30, 2023, with one two-year option to extend.
Ordinance S-45521 was adopted on April 3, 2019, authorizing HSD to apply for, accept funding from and enter into the initial contract with AAA for an amount up to $2,082,325 annually.
Ordinance S-47112 was adopted on Nov. 18, 2020, authorizing HSD to accept an additional $2,843,045 in funding for fiscal year 2020-21.
Ordinance S-47312 was adopted on Feb. 17, 2021, authorizing HSD to accept an additional $500,000 in funding for fiscal year 2020-21.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.