Title
Landscape Sprinkler and Irrigation Supplies - COOP 21-069 (Ordinance S-47686)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative agreement with Sprinkler World of Arizona, Inc. to purchase landscape sprinkler and irrigation supplies and parts for the Parks and Recreation and Aviation departments. A cooperative agreement was established by the City of Mesa under solicitation number 2020041. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate agreement value will not exceed $1,575,000.
Report
Summary
The cooperative agreement will provide an array of sprinkler and irrigation supplies and parts used to repair and maintain various types of irrigation systems located in landscape areas owned or maintained by the City. The landscape sprinkler and irrigation supplies and parts provided through the cooperative agreement will ensure that all grass, trees, and shrubbery at various locations are watered to enhance and maintain their quality.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The cooperative agreement was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
The City of Mesa agreement covers the purchase of landscape sprinkler and irrigation supplies as required by the Parks and Recreation and Aviation Departments. The agreement was awarded on Oct. 22, 2019. The use of this cooperative agreement will provide the City national discounts on these products. Additionally, review of pricing and availability from registered small and local business indicates that this cooperative agreement offers the best value to the City.
Upon City Council approval of this item, a purchasing agreement incorporating the City's terms and conditions will be fully executed between the referenced vendor and the City.
Both the American Bar Association and National Institute of Government Purchasing endorse the use of cooperative agreements by municipalities and other public institutions. An established best practice in government procurement, cooperative agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Deputy Finance Director recommends that the cooperative agreement with Sprinkler World of Arizona, Inc. be accepted.
Contract Term
The five-year agreement term will begin on or about June 1, 2021.
Financial Impact
The aggregate agreement value will not exceed $1,575,000. Funding is available in the Parks and Recreation and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Mario Paniagua, and the Parks and Recreation and Aviation departments.