Title
Fire Alarm - Job Order Contracting Services Contracts (Ordinance S-46143)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with four contractors to provide Fire Alarm Job Order Contracting (JOC) Services citywide on an as-needed basis. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $8 million for each master agreement.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The State of Arizona (State) has completed a procurement process to select four Job Order Contractors to provide Fire Alarm Services throughout the Phoenix area. The City of Phoenix (City) would like to enter into a cooperative use agreement to utilize the solicitation. The four contractors are 1. Copperstate Fire Protection, 2. Firetrol Protection Systems, Inc., 3. Atlas Fire Company, LLC, and 4. American Fire Equipment Sales and Service.
The contractors' services include, but are not limited to: assessment, design, procurement and installation of new intelligent/addressable fire alarm systems; and replacing or upgrading existing fire alarm systems in occupied buildings.
Procurement Information
These cooperative contracts will allow the City to utilize Fire Alarm JOC Services and benefit from rates already negotiated with the contractors, thereby providing a better cost for construction services to the City.
Contract Term
The term of each master agreement is for up to three years, or up to $8 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement value for each of the JOC contractors will not exceed $8 million, including all subcontractor and reimbursable costs. The total fee for all services will not exceed $32 million.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under these master agreements for up to $4 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the citywide departments' Capital Improvement Program and Operating budgets. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department and the City Engineer.