Title
Increase Expenditure Authority for High Pressure Washer, Engine, and Small Equipment Repair IFB 16-040A - Requirements Contract (Ordinance S-45804)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contracts 141846 with EST Companies LLC, and 141847 with Superior Cleaning Equipment., Inc., for high pressure washer, engine, and small equipment repair services for citywide use. An additional amount of $235,324 is needed, and the revised aggregate value will not exceed $510,324. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract provides high pressure washer, engine, and small equipment repair services to ensure the safe and efficient operations of various equipment used throughout the City. The Neighborhood Services Department's Graffiti Busters Program is a highly visible program that utilizes high pressure washer and paint sprayer equipment to remove graffiti throughout the City, and the Tool Lending Program lends equipment, such as weed eaters, to community members to use. The Public Works, Water Services, and Parks and Recreation departments also utilize this contract to repair, recondition, and maintain equipment, such as high-temperature pressure washer pumps and heaters, pneumatic jackhammers, saws, generators, air compressors, and other equipment that is critical to their department operations. Funds are needed due to unexpected contract usage by additional departments and also as a result of higher than anticipated contract usage, primarily by the Water Services Department.
Contract Term
This contract is effective from Dec. 15, 2015 through Nov. 30, 2020.
Financial Impact
Upon approval of $235,324 in additional funds, the revised aggregate value of the contract will not exceed $510,324. Funds are available in the various departments' budgets.
Concurrence/Previous Council Action
This contract was originally approved by City Council on Dec. 2, 2015, and additional expenditures were approved by City Council on Sept. 19, 2018.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.