Title
Heating, Ventilation and Air Conditioning Filter Supply, Installation and Maintenance Services - Contract Recommendation (Ordinance S-46736)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with American Air Filter Company, Inc. dba AAF International to provide Heating, Ventilation and Air Conditioning (HVAC) filter supply, installation and maintenance services for the Aviation Department, in an amount not to exceed $2.5 million for a five-year aggregate contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract will supply and install the air filter media, which includes all filters, equipment, and labor necessary for HVAC units throughout Phoenix Sky Harbor International, Deer Valley and Goodyear Airports. The contract also includes filter pricings for purchase filters to be installed directly by the City of Phoenix Aviation Department staff.
Procurement Information
An Invitation for Bid (IFB) 20-029 was conducted in accordance with Administrative Regulation 3.10. Three offers were received on April 29, 2020. Offers were evaluated based on minimum qualifications, price, responsiveness and responsibility to provide the required goods and services. The following is a summary of offers:
- AAF International: $1,068,642.36
- Waco Filters Corp: $1,542,625.75
- DL Sales Corp: $1,742,703.05
The Aviation Department recommends that it is in the best interest of the City to award the contract to American Air Filter Company, Inc. dba AAF International as the lowest responsive and responsible offeror.
Contract Term
The contract will begin on or about July 1, 2020 for an initial one-year term, with four one-year options to extend for a five-year aggregate contract term.
Financial Impact
The contract value will not exceed $2.5 million for the five-year aggregate contract term. Funds are available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Deer Valley Airport, 702 W. Deer Valley Road
Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Arizona
Council Districts:1, 8, and Out of City
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Aviation Department.