Title
Sanitary Sewer and Lift Station Emergency Repair Job Order Contract Program Engineering Services - Amendment - WS90500232 (Ordinance S-48298)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 149486 with Brown and Caldwell, Inc., to provide additional engineering services for the Sanitary Sewer and Lift Station Emergency Repair Job Order Contract program. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $400,000.
Report
Summary
The purpose of this project is to provide sufficient resources for immediate response to emergency needs 24 hours a day, seven days a week to support the City's Sanitary Sewer and Lift Station Repair Job Order Contract program.
This amendment is necessary because the program is evolving and there is an increased need for construction administration and inspection services to monitor the contractor. The contract has already supported approximately 40 emergency repairs and a number of these repairs required extensive engineering services, using the existing value faster than budgeted. This amendment will provide additional funds to the agreement to ensure continuation of timely repairs.
Contract Term
There is no change to the term of the agreement. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Engineering Services was approved for a fee not-to-exceed $730,000, including all subconsultant and reimbursable costs.
- This amendment will increase the agreement by an additional $400,000, for a new total not-to-exceed agreement value of $1.13 million, including all subconsultants and reimbursable costs.
Funding for this amendment is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 149486 (Ordinance S-45439) on March 20, 2019.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.