Title
Unlimited License Agreement with Oracle America Inc. for Police Department's Records Management System (Ordinance S-44628)
Description
Request to authorize the City Manager, or his designee, to enter into an Unlimited License Agreement (ULA) with Oracle America Inc. (Oracle) to support the Police Department's Records Management System (RMS). Further request authorization for the City Controller to disburse all funds related to this item. The aggregate agreement value shall not exceed $2,394,253.
Report
Summary
The Phoenix Police Department and the Information Technology Services Department are re-negotiating the agreement with Oracle for the database component of the RMS, which is critical to its operation. The new agreement with Oracle has a broader license grant that will allow the Police Department to share data from the RMS with other law enforcement agencies in Arizona. It also allows the Police Department to increase the capacity and supportability through hardware lifecycle replacements without incurring additional fees to license new or additional hardware. Oracle is providing a payment plan allowing the Police Department a predictable payment schedule that aligns with the current budget.
Contract Term
This agreement will begin on or about May 17, 2018, and the term shall be for five years.
Financial Impact
The aggregate cost of the agreement will not exceed $2,394,253. Funds are available in the Police Department's budget.
Concurrence/Previous Council Action
This item was heard at the Public Safety and Veterans Subcommittee meeting on May 9, 2018 and recommended for approval by a vote of 2-0.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr., Deputy City Manager Mario Paniagua, and the Police and Information Technology Services departments.