Title
Aviation Department Elevator, Escalator, and Moving Walkway Maintenance and Repair Services Contract - COOP 23-062 - Request for Award (Ordinance S-49643)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Kone, Inc. to provide elevator, escalator, and moving walkway maintenance and repair services for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $51,000,000.
Report
Summary
This contract will provide all parts and labor to perform services and will include preventative maintenance services, repair services, and safety tests to ensure that the Aviation Department elevators, escalators, and moving walkways are maintained in compliance with current code requirements for such equipment. This maintenance service is vital for proper operation and longevity of the vertical and horizontal transportation equipment. Proper maintenance and testing will protect the equipment from deterioration, keep the equipment in constant peak performance, and keep downtime to a minimum in a must-run environment at Phoenix Sky Harbor International Airport, Deer Valley Airport, and Goodyear Airport.
Procurement Information
In accordance with Administrative Regulation 3.10, a Determination Memo was authorized based on the following category: Special Circumstances Alternative Competition. Omnia is a cooperative purchasing organization for state and local governments, K-12 educational facilities, and colleges and universities. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The City of Phoenix, through the Finance Department, is a member of Omnia's cooperative purchasing program which authorizes the City to contract with Kone, Inc. By utilizing the cooperative agreement with Kone, Inc., the Aviation Department will have the benefit of pre-negotiated exclusive rates available only to members of Omnia.
Contract Term
The contract will begin on or about June 1, 2023, for a five-year initial term with one-year option to extend the term.
Financial Impact
The contract value will not exceed $51,000,000 for the anticipated term. Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Phoenix Deer Valley Airport: 702 W. Deer Valley Road
Phoenix Goodyear Airport: 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.