Title
Evaporative Cooler Maintenance and Repair Services - IFB 20-FMD-012 - Amendment (Ordinance S-49868)
Description
Request to authorize the City Manager, or his designee, to amend Agreement 150870 with Comfort Systems USA Southwest, Inc. to allow additional expenditures for the maintenance and repairs of evaporative coolers in City-owned facilities. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $260,000.
Report
Summary
The Public Works Department is responsible for maintaining and repairing evaporative coolers in City-owned facilities. This agreement provides full-service preventative maintenance on evaporative coolers to keep the units in good working order. An additional 21 locations will be added to the agreement, requiring additional expenditures to maintain and repair these units. The additional expenditures are necessary and will help maintain evaporative coolers citywide to ensure they run efficiently and to help minimize repair costs.
Procurement Information
Invitation for Bid 20-FMD-012 was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Public Works Department on June 26, 2019. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Comfort Systems USA Southwest, Inc. was deemed fair and reasonable.
Contract Term
The one-year contract term started on Oct. 1, 2019, with four option years to be exercised in increments of up to one year, with a contract end date of Sept. 30, 2024.
Financial Impact
The initial authorization for this agreement was for an expenditure not-to-exceed $1,375,000. This request will increase the authorization of the agreement by an additional $260,000, for a new not-to-exceed agreement value of $1,635,000. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council approved Agreement 150870 with Comfort Systems USA Southwest, Inc. (Ordinance S-45926) on Aug. 28, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.