Title
Qualtrax Maintenance and Support - RFA 24-0237 - Amendment (Ordinance S-52739) - Citywide
Description
Request to authorize the City Manager, or his designee to allow additional expenditures under Contract 160639 with Qualtrax, Inc. for the purchase of Qualtrax Maintenance and Support for the Police Department. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $28,000.
Report
Summary
This contract will provide the Laboratory Services Bureau with annual software licenses and support to maintain the laboratory's policies, procedures and forms that are comprised within the controlled management system, as required by the City's ISO/IEC 17025 accreditation for the Police Department. The software allows the laboratory to control approximately 1,000 management system documents, track quality assurance activities and document training and testing. The additional funds will allow the Department to acquire additional software licenses.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The contract term remains unchanged, ending on May 1, 2029, with three one-year options to extend.
Financial Impact
Upon approval of $28,000 in additional funds, the revised aggregate value of the contract will not exceed $115,940. Funds are available in the Police Department’s budget.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
- Qualtrax Maintenance and Support Contract 160639 (Ordinance S-50834) on May 1, 2024.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.