Title
Sand, Rock, and Quarried Material - Requirements Contract - IFB 17-039 (Ordinance S-43316)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with CEMEX Construction Materials South, LLC; Material Delivery, Inc. dba MDI Rock; and Pioneer Landscaping Materials, Inc.; to provide sand, rock, and quarried material for all City of Phoenix departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
These contracts are to purchase a wide variety of sand, rock, and quarried materials for all City of Phoenix departments, including but not limited to, Water Services, Street Transportation, Aviation and Parks and Recreation. The materials are required to keep City sites within the community presentable and ensure compliance with Maricopa Air Quality Permits for dust control and the City's Storm Water Management Plan by preventing storm water from running off City sites during normal rain events. In situations where significant rain events occur, City sites suffer an extensive amount of erosion and/or damage that require the landscape repairs.
Procurement Information
An Invitation for Bid, IFB 17-039 Sand, Rock and Quarried Material was conducted in accordance with Administrative Regulation 3.10. Four offers were received by the Procurement Division on Nov. 4, 2016. One offer was deemed non-responsive. Offers were evaluated and multiple awards are recommended to ensure material availability and delivery time.
The Deputy Finance Director recommends that the offers from CEMEX Construction Materials South, LLC, Material Delivery, Inc. dba MDI Rock and Pioneer Landscaping Materials, Inc. be accepted as the lowest priced, responsive and responsible offeror.
Contract Term
The five-year contract term will begin on or about April 1, 2017.
Financial Impact
The aggregate contract value will not exceed $3,533,750 with an annual estimated expenditure of $706,750. Funds are available in all City of Phoenix departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.