Title
Phoenix Sidewalk Shade Structures - American Rescue Plan Act - Design-Bid-Build Services - ST85170116 (Ordinance S-51590) - Districts 3, 4, 5, 7 & 8
Description
Request to authorize the City Manager, or his designee, to accept Accurate Concrete and Fence, LLC as the lowest-priced, responsive, and responsible bidder and to enter into an agreement with Accurate Concrete and Fence, LLC for Design-Bid-Build Services for the Phoenix Sidewalk Shade Structures American Rescue Plan Act project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,480,233.29.
Report
Summary
The purpose of this project is to construct 19 free standing shade structures in the public right-of-way to improve walkability in neighborhoods with limited shade coverage.
Accurate Concrete and Fence, LLC's services include, but are not limited to: structure fabrication; structure installation, including survey, blue stake, and potholes; site construction and removals, including concrete and accessibility feature upgrades; accessible pedestrian signal push buttons; traffic control; coordination with the Street Transportation Department's Traffic Services Division; and relocation of fire hydrants and adjustment of junction boxes.
The selection was made using an Invitation for Bids procurement process set forth in Section 34-201 of the Arizona Revised Statutes. One bid was received on November 19, 2024 and was sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The opinion of probable cost and the one lowest responsive, responsible bidder are listed below:
Opinion of Probable Cost: $1,449,560
Accurate Concrete and Fence, LLC: $1,480,233.29
The bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 360 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Accurate Concrete and Fence, LLC will not exceed $1,480,233.29, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE program. Funding is available in the Street Transportation Department's Capital Improvement Program budget through the American Rescue Plan Act. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Dunlap Road and 19th Avenue; Indian School Road and Central Avenue; Van Buren Street and 28th Street; Van Buren Street and 35th Street; Van Buren Street and 36th Street; McDowell Road and 16th Street; Thomas Road and 43rd Avenue; McDowell Road and 67th Avenue; Camelback Road and 23rd Avenue; Indian School Road and 59th Avenue; Roosevelt Street and 16th Street; Southern Avenue and 19th Avenue; Southern Avenue and 24th Street.
Council Districts: 3, 4, 5, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson, the Street Transportation Department and the City Engineer.