Title
Fuel Island Cleaning Contract - Contract Recommendation (Ordinance S-49405)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Kary Environmental Service Inc., to provide fuel island cleaning services. Further request authorization for the City Controller to disburse all funds related to this item. The agreement will have a total value of $355,065.
Report
Summary
The Public Works Department has 18 fuel island locations throughout the City that are required to be cleaned and maintained. The fuel islands must be cleaned to sufficiently remove grease, oil, dirt, refuse, and grime accumulation. Kary Environmental will provide this service in compliance with Arizona Department of Environmental Quality (ADEQ) requirements and use high pressure, low-volume pressure washing, closely monitoring the amount of water used to prevent runoff.
Procurement Information
Invitation for Bid (IFB) 23-FSD-030 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received five bids on Nov. 9, 2022. Kary Environmental is the lowest responsive and responsible bidder. The bid evaluation occurred based on a grand total with the below bid submissions:
Kary Environmental: $58,810
Bio Janitorial Service Inc.: $62,385.32
A Mind for Detail Inc.: $89,700
Fleetwash Inc.: $213,850
Environmental Management: $266,730.62
Contract Term
This agreement will begin on or about March 3, 2023 for an initial three-year term, with two option years, to be exercised in increments of up to one year, with a total contract term of five years.
Financial Impact
This item will have an estimated annual expenditure of $71,013, with a total aggregate amount of $355,065. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.