Title
Authorization to Extend Contract 147510 With Selrico Services For Senior Nutrition Meal Program Services (Ordinance S-52016) - Citywide
Description
Request to authorize the City Manager, or his designee, to extend contract 147510 with Selrico Services and to add funding to provide Senior Nutrition Meal Services (SNMS) for the Human Services Department (HSD). The term of the extension will begin on or about July 1, 2025, and run through June 30, 2026. The contract value for the extension period will not exceed $3,486,578. Funding is available from a combination of General Funds and $2,450,000 in grant funds from the Area Agency on Aging, Inc. (AAA). Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract.
Report
Summary
Request for Proposals, RFP-25-SID-0450, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. HSD received three offers on March 25, 2025, which were determined responsive and responsible to the solicitation requirements.
The proposals were evaluated based on the evaluation criteria, responsiveness to all the specifications, terms and conditions, and responsibility to provide the required service. Of the three responding vendors, one company was deemed viable for award. However, their cost exceeds the available budget. HSD intends to negotiate with the vendor to arrive at an acceptable agreement. The contract extension will allow time for negotiations, contract execution, and implementation. In the event an agreement cannot be reached, the extension period will allow time to re-solicit the project.
Selrico Services will continue to provide SNMS for the extended term of this contract.
Contract Term
The term for the contract extension will begin on or about July 1, 2025, and end June 30, 2026.
Financial Impact
Expenditures will not exceed $3,486,578 for this extension period. Funding is available from a combination of General Funds and $2,450,000 in grant funds from the Area Agency on Aging, Inc. (AAA).
Concurrence/Previous Council Action
On May 16, 2018, City Council authorized staff to contract with Selrico Services, Inc. for food management of the Senior Congregate and HDM programs with Ordinance S-44610.
On April 3, 2019, City Council authorized staff to enter into contract with AAA the City Treasurer to accept and City Controller to disburse funds with Ordinance S-45521.
City Council approved COVID-19 Food Assistance Plan at Policy Session held May 14, 2020.
On June 3, 2020, City Council approved $300,000 in additional funds to be added to the Selrico contract with Ordinance S-46709.
On November 18, 2020, City Council authorized an amendment to the AAA contract to accept $2,843,045 in additional funding and the City Treasurer to accept and City Controller to disburse funds with Ordinance S-47112.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.