Title
Access Control and Alarm Monitoring System Maintenance and Support Contract - RFA 24-008 - Request for Award (Ordinance S-50173)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Honeywell International, Inc. (Honeywell) to provide annual maintenance and support, software enhancement, and equipment upgrade for the Access Control and Alarm Monitoring System (ACAMS) and related systems throughout Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport (Airports). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $8,200,000.
Report
Summary
The contract will provide the Aviation Department with ongoing critical maintenance and technical support of the ACAMS and mitigate potential security risk for the Airports. ACAMS consists of physical security access portals (gates, doors, elevators, etc.) that allow approximately 25,000 badged airport workers access to restricted areas of the Airports to perform their jobs on a daily basis.
ACAMS is integrated with the Airports' Identity Management System. Both systems are integral to managing all aspects of airport security badging, access control, and alarm response to meet regulatory requirements prescribed by the Transportation Security Administration. ACAMS integrates with Digital Video Manager (DVM) to utilize security cameras for video call-up in conjunction with secure portal alarms for expedited alarm incident resolution.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition. The existing ACAMS has significant remaining useful life and does not require major life cycle replacements. It is in the best interest of the City to continue contracting with Honeywell to provide maintenance and technical support for the system. Honeywell is the only service provider authorized to maintain and support their proprietary system. Issuing a solicitation for a new system would be cost prohibitive as it would require complete replacement of the existing system over a period of five years with an estimated implementation cost over $20 million.
Contract Term
The contract will begin on or about Oct. 1, 2023, for a seven-year term with no options to extend.
Financial Impact
The contract value will be up to $8,200,000 for the seven-year contract term.
Funding is available in the Aviation Department's operating budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road;
Phoenix Deer Valley Airport, 702 W. Deer Valley Road;
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.