Title
Street Sweeper, Utility Equipment Contract - COOP 21-041 (Ordinance S-47756)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Norwood Equipment, LLC, the authorized local vendor for Federal Signal Corporation, to purchase street sweepers and related services and supplies for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate agreement value will not exceed $2.4 million.
Report
Summary
This agreement is required by the Public Works Department to purchase street sweepers including Elgin Broom Bear Street Sweepers for the Street Transportation Department. Street sweepers are required for the safety of drivers and pedestrians while commuting on city streets. In addition, they will protect the sewers from damage during inclement weather. The street sweepers will be used in the intense heat to constantly remove heavy sand from driving lanes.
The use of this cooperative agreement will provide the City national discounts on these products. Additionally, review of pricing and availability from registered small and local businesses indicates that this cooperative agreement offers the best value to the City.
Upon City Council approval of this item, a purchasing agreement incorporating the City’s terms and conditions will be fully executed between the referenced vendor and the City.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The agreement was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
A cooperative agreement was established by Sourcewell under agreement number 122017-FSC. Agreement 122017-FSC between Sourcewell and Federal Signal Corporation includes terms that allow the City to enter into a linking agreement directly with the local dealer/distributor. Federal Signal Corporation directed the City to contract directly with Norwood Equipment, LLC to receive the pricing found in Agreement 122017-FSC. Norwood Equipment, LLC has agreed to be bound by the City’s terms and conditions and the terms of Agreement 122017-FSC.
Both the American Bar Association and National Institute of Government Purchasing endorses the use of Cooperative Agreements by municipalities and other public institutions. An established best practice in government procurement, Cooperative Agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Deputy Finance Director recommends that the cooperative participating agreement with Norwood Equipment, LLC be accepted.
Contract Term
The five-year agreement term will begin on or about June 23, 2021.
Financial Impact
The aggregate agreement value will not exceed $2.4 million.
Funding is available in the Street Transportation Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.