Title
Business to Government (B2GNow) Requirements Contract (Ordinance S-43126)
Description
Request to authorize the City Manager or his designee to enter into an agreement with B2GNow (Vendor number 3059246), for web-based data systems to enable the Equal Opportunity Department to administer the City's Certification Program and Contract Compliance Program and to ensure compliance with the U. S. Department of Transportation Title 49 Code of Federal Regulations (CFR) Parts 23 and 26. Further request authorization for the City Controller to disburse all funds related to this term.
Report
Summary
The services provided by B2GNow are managed by the Equal Opportunity Department. B2GNow will be responsible for providing the proprietary software for City staff to review and process Small Business Enterprises (SBE), Disadvantaged Business Enterprise (DBE), and Airport Concession Disadvantaged Business Enterprise (ACDBE) certification applications, and to track, monitor, and report the participation of SBE, DBE, and ACDBE firms in City contracts and contracts of sub-recipients, which include the surrounding municipalities and Valley Metro.
Procurement Information
B2GNow has been the provider of proprietary software to the City since 2007. As a part of an intergovernmental agreement with the Arizona Unified Certification Program (AZUCP), B2GNow was selected as the vendor to provide a single platform from which AZUCP partners, which include the Arizona Department of Transportation (ADOT), the City of Tucson, and the City of Phoenix, use to handle all business processes. The system enables the entire AZUCP to readily track and report the participation of certified firms, as well as timely notate when a firm's certification status is changed.
Contract Term
The three-year contract term shall begin on or about Feb. 1, 2017, and end on Feb. 29, 2020. Provisions of the contract will include an option to extend the term of the contract up to two additional years, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value including all option years will not exceed $125,000 (including applicable taxes) with an estimated annual expenditure of $25,000. Funds are available in the Equal Opportunity and Public Transit department's operating budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Equal Opportunity Department.